QuickBooksFitness studios35 peopleAuckland, NZ
Foundry Fitness: four studios, one inbox.
240
Bills / month
< 24h
Approval time
3 in first month
Duplicates caught
The challenge
Four studios, four inboxes, approvals by emailed PDF. Two duplicate invoices slipped through the year before.
The solution
Every studio forwards invoices to one Synced address. The agent codes each to the right QuickBooks class and location, catches duplicates, and routes it to the studio manager for approval.
The outcome
Bills approved in under a day, not a week. Three duplicates flagged in the first month, and the agent is now the front line of AP controls.
“The agent codes ninety per cent first pass. I review the rest, approve, and sync. That's the job.”
James Morgan
Founder, Foundry Fitness